GTC PLANNING COMMITTEE
NYSDOT Region 4
May 22, 2003
PLANNING COMMITTEE MEMBERS PRESENT
James Brady, Wayne County Highway Department
Joan Dupont, NYSDOT Region 4
Richard Garrabrant, NYS Thruway Authority
Steve Hendershott, Monroe County Supervisors Association
Kristen Mark Hughes, Ontario County Planning Department
Charles Nesbitt, Jr., Empire State Development Corporation
Terrence J. Rice, Monroe County DOT
Mark A. Sawyer, Seneca County Planning Department
George Stam, City of Rochester
Larry Stid, City of Rochester
David Woods, Livingston County Planning Department
David Zorn, G/FLRPC
ALTERNATE REPRESENTATIVES PRESENT
David Cook, representing Donald Riley, RGRTA
Mike Garland, representing Kevin Crerand, Monroe County At Large
Scott Leathersich, representing Stephen Ferranti, Monroe County At Large
Jeff Lurie, representing Wayne Zyra, Monroe County Legislator
OTHERS IN ATTENDANCE
Deborah Elliott, GTC Staff
Erik Frisch, GTC Staff
Steve Gleason, GTC Staff
David Keller, NYSDOT Region 4
Marvin Kleinberg, NYSDOT Region 4
Brian Lakeman, GTC Staff
Rich Perrin, GTC Staff
Robert Scholl, NYSDOT Region 4
Rob Slaver, NYSDOT Region 4
Lisa Smith, GTC Staff
James Stack, GTC Staff
Robert Traver, NYSDOT Region 4
John Thomas, City of Rochester
PLANNING COMMITTEE MEMBERS ABSENT AND UNREPRESENTED
Philip Brito, FAA
Donald Cooley, Orleans County Highway Department
Timothy Hens, Genesee County Highway Department
John T. Hicks, NYS Dept of Environmental Conservation
Paul Johnson, Monroe County Planning Department
Jonathan McDade, FHWA
Thomas Skoglund, Wyoming County Planning Department
William Sullivan, Rochester City Council
Clara Wallace-Douglas, FTA
1. Call to Order
David Woods called the meeting to order at 10:00 a.m.
2. Public Forum
No public comment was offered.
3. Approval of Minutes
Steve Hendershott moved for approval of the minutes from the April 17, 2003 Planning Committee meeting as submitted. Larry Stid seconded the motion. The motion passed unopposed.
4. Reports and Action on Old Business
David Woods deferred agenda items 4a and 4b to follow item 5i.
5. Planning Committee Action Items
a. Recommendation to GTC Board concerning Accepting the report, Wayne County Strategic Plan for Public Transportation, as evidence of completion of UPWP Task 8250 / Proposed Council Resolution 03-12
David Cook summarized the study process and findings and noted that an Executive Summary of the study was included in the meeting materials.
b. Recommendation to GTC Board concerning Accepting the report, Wyoming County Strategic Plan for Public Transportation, as evidence of completion of UPWP Task 8260 / Proposed Council Resolution 03-13
David Cook summarized the study process and findings and noted that an Executive Summary of the study was included in the meeting materials.
Jim Brady moved to recommend approval of Proposed Council Resolutions 03-12 and 03-13. Terry Rice seconded. The motion passed unopposed.
c. Recommendation to GTC Board concerning Amending the 2001-2006 TIP by adding the Thruway Rehabilitation Interchange 43 to 44 project / Proposed Council Resolution 03-14
Rob Slaver summarized the TIP amendment request and noted that NYSDOT was working in conjunction with New York State Thruway Authority. Steve Gleason stated that the funding used was from a statewide set-aside for NYSTA and that there was no impact on the regions allocation of Interstate Maintenance funds.
Kristen Mark Hughes moved to recommend approval of Proposed Council Resolution 03-14. Richard Garrabrant seconded. The motion passed unopposed.
d. Recommendation to GTC Board concerning Amending the 2001-2006 Transportation Improvement Program by adding a Recreational Trails Program placeholder / Proposed Council Resolution 03-15
Rob Slaver and Joan Dupont summarized the request for a Recreational Trails Program placeholder noting that New York State Office of Parks, Recreation and Historic Preservation (NYSOPRHP) run their program on a different cycle than the TIP. A placeholder is needed for funds that could come to the region.
Steve Gleason noted that a similar request was made two years ago. At that time, the Board asked Chairman Decker to send a letter to NYSDOT Commissioner Boardman requesting reconsideration of practices that make this necessary. He noted that GTC never received a response to this letter. He also noted that at its May 6 meeting, the TIP Development Committee recommended that another letter be sent making the same request and including the original letter.
Joan Dupont reiterated that the program is administered by NYSOPRHP. Terry Rice suggested that it may be more appropriate to address the letter to Commissioner Bernadette Castro of NYSOPRHP.
Terry Rice stated that the GTC Board would not be pleased with the placeholder and that GTC deserved a response from NYSDOT when the first letter was sent.
George Stam questioned why NYSOPRHP administers the funding. Joan Dupont responded that it is because the projects funded are for recreational uses.
Richard Garrabrant moved to recommend approval of Proposed Council Resolution 03-15 and include a letter to the Commissioner of NYSOPRHP with a copy to the Commissioner of NYSDOT. Joan Dupont seconded. The motion passed with four abstentions (Rice, Leathersich, Garland, and Hughes).
e. Recommendation to GTC Board concerning Amending the 2001-2006 TIP by increasing the funding for the Job Access and Reverse Commute Program project / Proposed Council Resolution 03-16
David Cook summarized the TIP Amendment request stating that the funds would be used to maintain existing services as well as introduce service in Wyoming County. He noted that these are new federal funds to the region and do not impact other projects.
Steve Gleason noted that the TDC provided unanimous support for Proposed Council Resolution 03-16 via an e-mail ballot sent to the TDC after their last meeting.
Mike Garland moved to recommend approval of Proposed Council Resolution 03-16. David Zorn seconded. The motion passed unopposed.
f. Recommendation to GTC Board concerning Adopting the 2003 - 2008 Transportation Improvement Program and Re-endorsing the Long Range Transportation Plan Update for the Greater Rochester Area 2000-2020 / Proposed Council Resolution 03-17
Steve Gleason provided a synopsis of the public comments received during the 10-day review period as well as the cumulative comments received. Steve then reviewed the schedule of events that need to occur for approval of the proposed TIP. Updated Project Detail Sheets for the projects that will rollover from the 2001-2006 TIP to the 2003-2008 TIP were distributed. The full 5-year TIP will be provided to the Board for their June 19 meeting; Planning Committee members and alternates will also be sent a copy at that time.
George Stam asked for clarification on the timing of the Rochester Central Station project in relation to the scheduling of other projects, most notably the economic impacts of delaying projects that could be obligated earlier.
Steve Gleason explained that projects will be obligated at the earliest possible date and that other than the projects specifically identified by project sponsors as sources for funding Rochester Central Station, no other projects were affected. Steve also noted that fine-tuning of all the information in the TIP continues, but any material changes to project information occurring subsequent to the Planning Committee meeting will be reported at the Board meeting.
Steve Gleason discussed changes to the language of Proposed Council Resolution 03-17 to address NYSDOT concerns about programming a five-year TIP rather than a three-year TIP. Joan Dupont added that because of the revised language, NYSDOT can now support the Resolution adopting a five-year TIP.
Steve Gleason discussed minor adjustments to Schedule A of the proposed TIP to show additional funds for the Mount Hope Avenue / East Henrietta Road and East Ridge Road projects.
Steve Gleason discussed the Environmental Justice requirements for the proposed TIP. The Environmental Justice analysis demonstrates that there is no disproportional disbenefit to minority and/or low-income populations; rather the proposed TIP benefits these groups.
Steve Gleason explained that because the proposed TIP is for five years rather than three years, an energy consumption and air quality analysis was required by NYSDOT Albany under the State Energy Plan. Based on the analysis, the proposed TIP will produce marginal improvements for all factors analyzed.
Steve Gleason discussed a letter from NYSDOT Region 4 that was received during the 30-Day Public Review. The letter requested the inclusion of several Blocked projects in the 2003-2008 TIP. The Blocked projects include various bridge inspection programs and discretionary FTA grant programs.
This requested was reviewed and concurred with by the TDC and the Planning Committee; however, no action was taken to include these projects in the Draft TIP for 10-Day Public Review.
Terry Rice moved to recommend approval of the Proposed Council Resolution 03-17 with the inclusion of the NYSDOT Blocked projects. David Cook seconded. The motion passed with two opposed (Stid, Stam).
Steve Hendershott acknowledged the hard work of many people and requested that the next TIP cycle give priority to adding new projects, such as the Chili Avenue and Union Street intersection project, over existing projects.
g. Approval of UPWP Project Scopes of Work
1. Task # 5321 Transportation & Industrial Access Phase 2
Rich Perrin gave a brief presentation on Transportation & Industrial Access Phase 2.
David Cook moved to approve the scope work for UPWP Task #5321. George Stam seconded. The motion passed unopposed.
2. TIP Management Enhancement Study supplement to Task 6100 TIP Management
Steve Gleason gave a brief presentation the TIP Management Enhancement Study.
Terry Rice moved to approve the scope of work for the TIP Management Enhancement Study Supplement to UPWP Task 6100 TIP Management. Steve Hendershott seconded. The motion passed unopposed.
h. Recommendation to GTC Board concerning Amending the FY 2003-2004 UPWP by Amending the Budget to Reflect the Final FY 2003-2004 FHWA PL Allocation and Contribution of Audited FY 2002-2003 Rollover Amounts / Proposed Council Resolution 03-18
Steve Gleason discussed the proposed budget amendment.
Joan Dupont moved to approve Proposed Council Resolution 03-18. Scott Leathersich seconded. The motion passed unopposed.
i. Recommendation to GTC Board concerning Supplemental Funding Request for UPWP Task 4360 Monroe County Traffic Count Collection
Scott Leathersich gave a brief presentation on the Supplemental Funding Request for UPWP Task 4360. Monroe County proposes to transfer funding from the Multi-Lane Conversion Study to fund this request.
Steve Gleason explained the two-step process for transferring funds from the Multi-Lane Conversion study to the Monroe County Traffic Count Collection project. First, $75,000 will be rescinded from UPWP Task 7210 Multi-Lane Conversion Study and transferred into Program Reserve. Second, $30,000 will be transferred from Program Reserve to UPWP Task 4360 Monroe County Traffic County Collection.
Mike Garland moved to approve the supplemental funding request. Charles Nesbitt seconded. The motion passed unopposed.
At this point, David Woods recalled Items 4a and 4b of the agenda.
4. Reports and Action on Old Business
a. Reports on UPWP Projects and Other Activities
Steve Gleason reported that feedback from the Walkable Communities Workshops indicated that they were a very successful.
Steve mentioned that GTC is again fielding a team for the JP Morgan Chase Corporate Challenge being held next Thursday, May 29th.
b. Any Other Old Business or Announcements
No old business or announcements were reported.
6. Planning Committee Information Items
There were no Planning Committee information items.
7. New Business
No new business was reported.
8. Next Meeting
The next Planning Committee meeting will be held on July 17, 2003 at 10:00 a.m. at the Ontario County Municipal Building.
9. Adjournment
The meeting adjourned at 11:25