GTC PLANNING COMMITTEE

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GENESEE TRANSPORTATION COUNCIL

PLANNING COMMITTEE MEETING

Rochester City Council Chambers

Rochester, New York

May 8, 2008

 

 

PLANNING COMMITTEE MEMBERS PRESENT

Angela Ellis, Livingston County

James Fletcher, Monroe County At Large

Daniel Hallowell, NYSDOT Region 4

Paul Holahan, City of Rochester

Kristen Mark Hughes, Ontario County (Chairperson)

Paul Johnson, Monroe County Planning Board

Scott Leathersich, Monroe County At Large (Vice Chairperson)

Terrence J. Rice, Monroe County

Chuck Thomas, Rochester City Planning Commission

Douglas Tokarczyk, New York State Thruway Authority

David Zorn, Genesee/Finger Lakes Regional Planning Council (G/FLRPC)

 

ALTERNATE REPRESENTATIVES PRESENT

Richard Beers, FHWA, representing Robert Griffith

David Cook, RGRTA, representing Mark Aesch

PLANNING COMMITTEE MEMBERS ABSENT AND UNREPRESENTED

James Brady, Wayne County

Philip Brito, FAA

Robert Colby, Monroe County

Todd Gadd, Wyoming County

Timothy Hens, Genesee County

Gary Kent, Orleans County

Edward Muszynski, Empire State Development Corporation

William Sullivan, Rochester City Council

(Vacant), Monroe County Supervisors Association

(Vacant), City of Rochester At Large

(Vacant), FTA

(Vacant), NYS Department of Environmental Conservation

(Vacant), Seneca County

(Vacant), Yates County

OTHERS IN ATTENDANCE

Bill Bordeau, Seneca County

Jayme Breschard, G/FLRPC

Deborah Elliott, GTC Staff

Erik Frisch, City of Rochester

Tony Hubbard, City of Rochester

Marvin Kleinberg, NYSDOT Region 4

Tom Kicior, G/FLRPC

Richard Perrin, GTC Staff

Jody Pollot, GTC Staff

Kevin Rooney, Wayne County

Rob Slaver, NYSDOT Region 4

James Stack, GTC Staff

John Thomas, City of Rochester

 

1. Call to Order & Introductions

The meeting was called to order at 10:00 a.m. Kristen Mark Hughes welcomed everyone and Members, Alternates, and others present introduced themselves.

2. Public Forum

No one from the public spoke during the Public Forum.

3. Approval of Minutes

Terry Rice requested that page four of the minutes from the April 10 Planning Committee meeting be amended to state the status of the Accident Rate Database project as complete.

David Zorn moved for approval of the minutes from the April 10, 2008 Planning Committee meeting; Terrence Rice seconded the motion. The minutes were approved as amended.

4. Reports and Action on Old Business

a. Reports on UPWP Projects and Other Activities

GTC

Richard Perrin reported:

         Staff will be reviewing seven Statements of Qualifications to determine a preferred consultant for the Supplemental Professional Services Database Programming project in May.

         The primary work activity for both the Strategic Planning and LRTP Update/Implementation tasks was the collection and review of information for the MPO peer review which has been completed. The results will guide future strategic planning, the development of the next LRTP which is due in June 2011, and identification of future UPWP tasks.

         For the Air Quality Planning and Outreach task, staff will prepare materials related to the TIP amendments for review and consideration by the Interagency Consultation Group at its May 21 meeting. Staff will present the materials to obtain concurrence on their conformity status prior to Board consideration.

         For the GTC Safe Routes to School (SRTS) Program and SRTS Site Assessments, a request for letters of interest (LOI) to have schools considered for review and assessment by a consultant were mailed to school districts in the region on April 29 with LOI due June 13. A RFP for consultant services to conduct the site assessments will be issued in the New York State Contract Reporter.

         No progress to report for the Intelligent Transportation System (ITS) Strategic Plan Update.

         A draft Request for Proposals for the Diversion Route Planning Initiative will be provided to the Transportation Management Committee for review at their May 20 meeting.

         The 2006-2007 Priority Trails Advancement Program consists of four projects. The first public meeting for the Rochester Erie-Attica Railroad Bridge project was held April 30 with approximately 25 attendees. The second public meeting for the Penfield Irondequoit Creek Stream Corridor project is being scheduled. The draft feasibility study for the Caledonia Lehigh Valley Railroad project is still being reviewed. The second public meeting for the New York Central Westshore Branch project was held April 24. The consultant is revising the draft report to incorporate comments received at the public meeting.
A kickoff meeting for the three 2007-2008 Priority Trails Advancement studies was held May 7 with the project sponsors, GTC, NYSDOT, and the consultant.

         The Circulation, Accessibility, and Parking (CAP) Program consists of four projects. The Perry project is complete. The second public meeting for the Hilton project is scheduled for May 8. A presentation of alternatives will be made to the Village Board prior to the meeting. The inventory and needs assessment components of the draft report have been provided to the Steering Committee for their review. The second Steering Committee meeting for the Village of Macedon project was held April 10 and the first public meeting was held April 24 with approximately 55 attendees. Technical memorandums presenting the inventory and needs assessment have been drafted and reviewed. A contract for the preferred consultant for the Browns Square Neighborhood project is being negotiated. A draft work plan for City of Rochester staff and neighborhood organizations has been developed; final edits need to be made prior to review.

         Staff met May 7 to begin development of performance measure documentation and collection for the Congestion Management Process. Staff will work with the Rochester Area Community Foundation and their consultant, the Center for Governmental Research, on the transportation component of their community indicators project.

         Data collection on principal arterials for the Travel Time Data Collection Assessment project is expected to be complete in May. A RFP to continue the program on minor arterials and collectors will be developed based on lessons learned from the collection of data on principal arterials.

         The Regional Goods Movement Strategy scope of work was presented to economic developers in the region at the April 25 meeting of the G/FLRPC Economic Development Advisory Committee. The scope of work will be provided to the economic developers and NYSDOT Main Office by May 9 for further review and comment.

 

G/FLRPC

David Zorn reported:

        All of the county master address files for the Local Update of Census Addresses Phase 1 and Phase 2 projects have been submitted.

        The Scope of Work for the 2010 Census TAZ Analysis and Revisions task will be presented later in the meeting.

        Staff is working on a draft of the 2007 Regional Land Use Monitoring report for presentation and consideration at the July Planning Committee meeting.

        The Scope of Work for the Historic Transportation Gateway Inventory and Assessment task will be presented later in the meeting.

        The draft of the Preparing Village Main Streets for Planning Guidebook is available for review on the G/FLRPC website. The Technical Committee will meet May 12 to discuss the draft with presentation and consideration at the July Planning Committee meeting.

         A draft of the Optimizing Transportation Infrastructure through Effective Land Use project report will be available May 19 for review and discussion by the Technical Committee at its May 29 meeting. Presentation and consideration is anticipated at the July Planning Committee meeting.

Monroe County

Paul Johnson reported:

         Data collection for the 2007 Monroe County Land Use Monitoring report is complete. The narrative report is being developed with presentation and consideration at the July Planning Committee meeting.

         The production and distribution of the Monroe County Parking Study is complete and the project will be presented later in the meeting.

Terry Rice reported:

         A Scope of Work for the Monroe County Audible/Tactile Pedestrian Signal Device Study is being developed.

         No progress to report for the Monroe County Overhead Traffic Sign Visibility Upgrade study.

         A Scope of Work for the Monroe County Vertical Curve Safety Study is being developed.

         No progress to report for the Traffic Sign Retroreflectivity Study.

         Additional candidate locations for the Monroe County High Accident Location Program are being identified using the Monroe County Accident Rate Database (UPWP Task 4380).

Ontario County

Kris Hughes reported:

         The Steering Committee for the State Routes 96/318 Rural Corridor Study met May 6. The consultant has proposed a modification to the scope which is under review.

         A Scope of Work for the CATS Route Analysis and Service Improvement Plan is being developed.

 

City of Rochester

John Thomas reported:

       Comments on the draft final report for the Port of Rochester Transportation Evaluation and Support Study have been received from MCDOT.

        The Center City Parking Development and Management Project will be presented later in the meeting.

Chuck Thomas reported:

        The Neighborhood Traffic Calming Concept Design and Implementation Study manual is being reviewed by MCDOT.

        A Scope of Work for the Center City Tourist/Visitor Circulation and Pedestrian Wayfinding Study is being developed.

        The Technical Advisory Committee for the Susan B. Anthony Neighborhood Parking and Circulation Study met in April.

John Thomas noted that the proposed design for the Rochester Erie-Attica Railroad Bridge Priority Trails Advancement project was well received by area residents at the public meeting. There were concerns raised at the meeting by light rail advocates that will be addressed.

RGRTA

David Cook reported:

         A request to amend the budget and expand the scope for the Market Research for RGRTA Regional Services Phase 1 project will be discussed later in the meeting.

        A public input meeting for the RGRTA Suburban Transportation Service Study will be held May 12 at the Rochester Public Library.

        Presentation and consideration of the RTS/Lift Line Operational Analysis & Facility Utilization Study is anticipated at the July Planning Committee meeting.

        The Facility Asset Management Plan for RTS & Lift Line was recommended for adoption at the April 10 Planning Committee meeting.

        A presentation will be made in the near future on the RTS Operational Process Study.

        The scope of work for the RTS Signal Prioritization Study will be presented later in the meeting.

        The scope of work for the Information Technology Assessment Study will be presented later in the meeting.

        The RGRTA Route Analysis project is on-going.

 

Genesee County

Richard Perrin reported:

         No progress to report on the Genesee County Safe Passing Zone Survey.

Seneca County

Bill Bordeau reported:

         The scope of work for the NYS Routes 5&20/414 Corridor Study will be presented later in the meeting.

Wayne County

Kevin Rooney reported:

        No progress to report for the Cluster Development Enhancement Project Feasibility Study.

         The Palmyra Route 21 Truck Traffic Study was recommended for adoption at the April 10 Planning Committee meeting.

Wyoming County

 

Richard Perrin reported:

        No progress to report on the Transportation Elements of Scenic/Historic Resources in Wyoming County project.

Other Agencies

Richard Perrin reported:

         Staff will contact the preferred consultant to determine the capacity of their subconsultant to conduct counts for the Regional Traffic Count Collection project.

         A Scope of Work for the Village of Arcade Main Street Study will be developed.

         A Scope of Work for the Village of Geneseo Circulation and Parking Study was approved at the April 10 Planning Committee meeting.

         A Scope of Work for the Dewey Avenue Corridor Traffic Calming Study was approved at the April 10 Planning Committee meeting.

         A Scope of Work for the Spencerport Eastern Village Corridor Concept Study will be developed.

         No progress to report on the Route 250 Corridor Study.

         A draft RFP for the Town of Macedon NYS Route 31 Corridor Study was received on April 24. GTC staff comments were provided on April 25. The RFP will be advertised in the New York State Contract Reporter.

         A work session for the Williamson Route 104 & Route 21 Gateway Concepts project was held May 5 with the Town Board and property owners. A second public meeting will be scheduled.

         GIS data for the Town of Penfield Bicycle Facilities Plan was sent by GTC staff on April 28 and the second Steering Committee meeting was held May 1. A survey of conditions at more than forty-five locations will be conducted this spring and summer.

Kris Hughes reported:

        The Victor Transportation Systems Plan is progressing as part of the overall Comprehensive Plan Update. The Comprehensive Plan Steering Committee is meeting May 12 to review consultant proposals and a joint Town/Village Board meeting will be held to review the Steering Committees recommendation.

Terry Rice asked about the timing of the traffic counts in Genesee and Livingston counties and noted his preference is for Monroe County to be counted in the fall. Richard Perrin responded that the consultant has a full schedule and anticipates working in Genesee and Livingston in late summer and early fall.

Erik Frisch noted that City of Rochester staff are working with City Council to get approval to enter into agreement with the Town of Greece to advance the Dewey Avenue Corridor Traffic Calming Study.

b. Any Other Old Business or Announcements

1. National Highway Institute Addressing Uncertainty in Cost Estimating course.

Richard Perrin noted highlights of the course. The NYSMPO Directors are receptive to using Shared Cost Initiatives funds for the course and GTC staff will pursue getting a course in Rochester this summer.

Terry Rice cautioned that the course may have limited value for standard projects as the course description discussed large, complex projects. He suggested having one or two people attend the course and provide feedback.

Richard Perrin announced that Angela Ellis, Livingston County Planning Director, has been designated as a Planning Committee member.

5. Action Items

a.      Recommendation to the GTC Board concerning amending the FY 2008-2009 UPWP Budget to reflect the contribution of FY 2007-2008 rollover amounts / Proposed Council Resolution 08-20.

Richard Perrin explained that this amendment reconciles the programmed amounts with actual expenditures through the end of FY 2007-2008 and results in adjustments downward on all but two UPWP tasks: Task 1600 Program Reserve which includes an additional $15,957 from savings in the GTC staff budget and Task 5400 Travel Demand Modeling which includes an additional $20,000 for an on-call contract with the GTC modeling consultant, Resource Systems Group, to provide support to GTC Staff.

David Zorn asked for clarification on why the G/FLRPC Land Use Monitoring project is not included in the budget revision. Richard Perrin responded that the revision only includes projects for which there was activity (i.e., charges to) in the fourth quarter, and there was none on the G/FLRPC Land Use Monitoring project.

James Fletcher moved to recommend approval of Proposed Council Resolution 08-20; Terrence Rice seconded the motion. The motion passed unopposed.

b.      Recommendation to the GTC Board concerning amending the FY 2008-2009 UPWP to reflect the reprogramming of FTA Metropolitan Planning Program (MPP) Funds / Proposed Council Resolution 08-21

David Cook explained the request. RGRTA realized significant savings on Task 4730 Market Research for Regional Transit Service and would like to use the savings to supplement the funding programmed to Task 4731 Market Research for RGRTA Regional Services Phase 1. RGRTA originally applied for $60,000 for Task 4731 but funds were limited at that time and the UPWP Development Committee (UDC) recommended funding the project for $30,000 with the potential for a second phase. Between the savings on Task 4370 and a portion of the available Program Reserve the original amount requested can be provided and no second phase would be required.

Richard Perrin noted that there are sufficient funds in the Program Reserve and it would be appropriate to change the name of Task 4731 by removing the Phase 1 part of it.

David Zorn questioned adding funds to a UPWP project outside the UPWP development process and what type of precedent that would set. David Cook responded that the UDC had favorably reviewed the project during the UPWP development process but that there were not enough funds available to meet the original request. RGRTA is requesting that the original request be fulfilled now that an adequate amount of FTA MPP funds are available.

Richard Perrin noted that the FTA MPP funds are limited to RGRTA, Ontario County, and GTC staff for transit-related projects.

Chuck Thomas moved to recommend approval of Proposed Council Resolution 08-21; David Cook seconded the motion. The motion passed unopposed.

c.      Recommendations to the GTC Board concerning accepting final reports as evidence of completion of various UPWP Tasks .

1.      Accepting the production and distribution of the report, Statistical Analysis of Parking by Land Use, as evidence of completion of UPWP Task 5340 / Proposed Council Resolution 08-22

Paul Johnson discussed UPWP Task 5340.

Terry Rice stated that he felt the study was valuable and asked what efforts are underway to encourage local municipalities to utilize the findings. Terry noted that the results of the study have been forwarded to the Institute of Transportation Engineers for use in their parking generation studies.

Paul responded that it has been distributed to county and municipal planning boards and staff as well as consulting engineers in the region. Monroe County will use it as part of county development reviews.

Kris Hughes noted that, if gasoline prices continue to rise at current levels and modify travel behavior significantly, consideration of pedestrian and bicycle parking rates will need to be considered in the development review process as well.

Chuck Thomas stated that the results will be of use to the City of Rochester and James Fletcher added that the Town of Penfield is already incorporating the results of the study in their review process.

Terry Rice moved to recommend approval of Proposed Council Resolution 08-22; Dan Hallowell seconded the motion. The motion passed unopposed.

2.     Accepting the report, Comprehensive Downtown Parking Study, as evidence of UPWP Task 6351 / Proposed Council Resolution 08-23

Tony Hubbard discussed UPWP Task 6351. He noted that the Steering Committee has continued to meet to coordinate on parking issues.

Kris Hughes asked if any comparison to a peer city or cities was conducted. Tony responded that a peer comparison was not conducted but noted that the consultant recommendations for Rochester were similar to other areas with respect to the provision of parking information to the public.

Paul Holahan moved to recommend approval of Proposed Council Resolution 08-23; Scott Leathersich seconded the motion. The motion passed unopposed.

d. Planning Committee recommendation and action concerning amendments to the 2007-2012 TIP

Richard Perrin noted that the TDC recommended approval of all the amendments at its April 24 meeting.

 

1. Recommendation to GTC Board concerning amending the 2007-2012 TIP by increasing the total cost of the Janes Road project / Proposed Council Resolution 08-24

 

2. Recommendation to GTC Board concerning amending the 2007-2012 TIP by decreasing the federal share of the Maiden Lane Reconstruction Phase 2 project / Proposed Council Resolution 08-25

Richard Perrin discussed Proposed Council Resolutions 08-24 and 08-25. He stated that the offset to cover the Janes Road cost increase is being provided by the reduction in the Maiden Lane Phase 2 project. The Town of Greece intends to apply for more federal funding in the next TIP update to complete the Maiden Lane Phase 2 project, which was only partially funded when originally proposed. He explained that, while STP-Flex funds are being reduced via the change on the Maiden Lane 2 Phase 2 project, STP-Urban funds will be added to the Janes Road project. This is due to STP-Flex being overprogrammed in the Statewide TIP but FHWA making an allowance for other funds sources (including STP-Urban) to be increased, provided an equal offset from another source in the same year is made.

Terry Rice asked if the cost increase was a result of a scope change. Richard Perrin responded that the scope was modified to address new permit requirements for drainage but that rising materials costs were also a factor.

Kris Hughes suggested taking action on the two amendments under a single motion. The Committee concurred.

Chuck Thomas moved to recommend approval of Proposed Council Resolutions 08-24 and 08-25; Paul Holahan seconded the motion. The motion passed unopposed.

3. Recommendation to GTC Board concerning amending the 2007-2012 TIP by adding the Construction / Enhancement of Motts Lane project / Proposed Council Resolution 08-26

James Fletcher discussed Proposed Council Resolution 08-26 and informed the Committee that source of federal funds is the FFY 2008 USDOT Appropriations Act.

Dan Hallowell moved to recommend approval of Proposed Council Resolution 08-26; Terrence Rice seconded the motion. The motion passed unopposed.

4. Action concerning amending the 2007-2012 TIP by modifying the costs of phases of the Long Pond Road Reconstruction project / Proposed Planning Committee Resolution 08-2

Scott Leathersich discussed Proposed Planning Committee Resolution 08-2. He noted that there is no change to the federal funds programmed to the project.

James Fletcher moved to recommend approval of Planning Committee Resolution 08-2; David Cook seconded the motion. The motion passed unopposed.

Kris Hughes advanced to agenda items 8 through 10, Proposed Planning Committee Resolutions 08-3, 08-4, and 08-5 on the agenda and suggested taking action on the three amendments under a single motion. The Committee concurred.

8. Action concerning amending the 2007-2012 TIP by modifying the source of federal funds for the Highway Emergency Local Patrol (HELP) Program project / Proposed Planning Committee Resolution 08-3

Dan Hallowell discussed Proposed Planning Committee Resolution 08-3. He noted that NYSDOT needs to progress the project but has not yet received a completeness determination, which is a prerequisite for the obligation of CMAQ funds. The CMAQ funds from this project would be shifted to the Lake Ontario State Parkway Multi-Use Trail project as part of Proposed Council Resolution 08-29 and be replaced with NHS funds that were not spent on the Routes 5 & 20 Reconstruction project in Avon.

9. Action concerning amending the 2007-2012 TIP by modifying the Notes portion of the Project Detail Sheet for the At-grade Railroad Crossing Improvements Block Program project / Proposed Planning Committee Resolution 08-4

Dan Hallowell discussed Proposed Planning Committee Resolution 08-4.

10. Action concerning amending the 2007-2012 TIP by modifying the Notes portion of the Project Detail Sheet for the High Risk Rural Road (HRRR) Improvements for 2008 project / Proposed Planning Committee Resolution 08-5

Dan Hallowell discussed Proposed Planning Committee Resolution 08-5. He also discussed the eligibility requirements referred to in the amendment request for Highway Safety Improvement Program (HSIP) funds.

Terry Rice asked if the counties could access HSIP funds. Dan Hallowell responded yes and offered to provide more information on the eligibility requirements. Terry asked for a description of the NYSDOT improvements so the counties could see what types of projects are being advanced using HSIP funds.

John Thomas requested that a presentation be made to the TIP Development Committee on the various federal and state safety programs available. Scott Leathersich stated that Ed Welsh had offered to provide additional information on the HSIP previously.

Scott Leathersich moved to recommend approval of Planning Committee Resolution 08-3, 08-4, and 08-5; Paul Holahan seconded the motion. The motion passed unopposed.

5. Recommendation to GTC Board concerning amending the 2007-2012 TIP by deleting the Rt. 31 Bridge over Melvin Brook Reconstruction project / Proposed Council Resolution 08-27.

Dan Hallowell discussed Proposed Council Resolution 08-27 and informed the Committee that the bridge is not eligible for Highway Bridge Program (HBP) funds.

James Fletcher asked how the bridge got programmed in the TIP with HBP funds if it is not eligible for the fund source. Rob Slaver responded that it was eligible when it was programmed in the TIP but that subsequent inspection and modified requirements for certain types of bridges, including this one (a culvert type), make the project ineligible for HBP funds at this time.

6. Recommendation to GTC Board concerning amending the 2007-2012 TIP by increasing the total cost of the Rt. 245 over Parish Creek Reconstruction project / Proposed Council Resolution 08-28.

Dan Hallowell discussed Proposed Council Resolution 08-28, noting that the bridge needs to be raised which impacts the approaches and increases the cost.

 

7. Recommendation to GTC Board concerning amending the 2007-2012 TIP by increasing the total cost of the Lake Ontario State Parkway Multi-Use Trail project / Proposed Council Resolution 08-29.

Dan Hallowell discussed Proposed Council Resolution 08-29, noting the need for an additional bridge which increases the project cost.

 

11. Recommendation to GTC Board concerning amending the 2007-2012 TIP by decreasing the total cost of the I-390 Concrete Pavement Restoration in Geneseo and Avon project / Proposed Council Resolution 08-30.

Dan Hallowell discussed Proposed Council Resolution 08-30.

12. Recommendation to GTC Board concerning amending the 2007-2012 TIP by adding the I-390 Concrete Pavement Restoration in Geneseo (SR 408 US 20A) project / Proposed Council Resolution 08-31

Dan Hallowell discussed Proposed Council Resolution 08-30, discussing the need to shift the limits of the project to be consistent with other projects on the adjacent portions of the facility which are funded with non-federal, state funds.

Terry Rice asked for clarification on adding a project to the TIP. Dan Hallowell stated that the project was included in the previous (2005-2010) TIP but had been removed when state Bond Act funds replaced the originally programmed federal funds on the project. Terry responded that adding new projects, as is the case with Proposed Council Resolutions 08-35 and 08-36, is inconsistent with TIP development and management procedures even if NYSDOT is the only agency with access to the fund sources being used since other agencies dont have the ability to do so for projects on their system that are also in need of repair.

Dan Hallowell noted that if the amendment in Proposed Council Resolution 08-31 is not made then NYSDOT would not pursue the amendment in Proposed Council Resolution 08-30 as there would be no offset, which is consistent with TIP development and management procedures.

13. Recommendation to GTC Board concerning amending the 2007-2012 TIP by decreasing the total cost of the I-390 Bridge over Canaseraga Creek Preventive Maintenance project / Proposed Council Resolution 08-32.

Dan Hallowell discussed Proposed Council Resolution 08-32.

14. Recommendation to GTC Board concerning amending the 2007-2012 TIP by decreasing the total cost of the I-490 & Rt. 204 Preventive Maintenance project / Proposed Council Resolution 08-33.

Dan Hallowell discussed Proposed Council Resolution 08-33.

15. Recommendation to GTC Board concerning amending the 2007-2012 TIP by decreasing the total cost of the I-390 Ramps at Exits 12, 13, and 14 Preventive Maintenance project / Proposed Council Resolution 08-34.

Dan Hallowell discussed Proposed Council Resolution 08-34. Dan informed the Committee that both agenda items 14 and 15 were the result of savings on the bid prices for the projects.

16. Recommendation to GTC Board concerning amending the 2007-2012 TIP by adding the Bridge Deck and Joint Repairs on I-390 and I-590 project / Proposed Council Resolution 08-35.

Dan Hallowell discussed Proposed Council Resolution 08-35.

17. Recommendation to GTC Board concerning amending the 2007-2012 TIP by adding the Bridge Steel and Concrete Repairs on I-390 , I-490, & I-590 project / Proposed Council Resolution 08-36.

Dan Hallowell discussed Proposed Council Resolution 08-36.

18. Recommendation to GTC Board concerning amending the 2007-2012 TIP by increasing the total cost of the Smith Street Bridge project / Proposed Council Resolution 08-37

Dan Hallowell discussed Proposed Council Resolution 08-37.

19. Recommendation to GTC Board concerning amending the 2007-2012 TIP by deleting the Quaker Street Bridge over the Erie Canal Rehabilitation project / Proposed Council Resolution 08-38.

Dan Hallowell discussed Proposed Council Resolution 08-38, stating that NYSDOT may submit an application for federal funds as part of the next TIP update for this project.

20. Recommendation to GTC Board concerning amending the 2007-2012 TIP by increasing the total cost of the Route 65 (Clover Street) project / Proposed Council Resolution 08-39.

Dan Hallowell discussed Proposed Council Resolution 08-39. He noted that there was an opportunity to use HSIP funds in the region but limited projects are eligible for the fund source. Some of the cost increases are attributable to the recently promulgated SPDES (State Pollutant Discharge Elimination System) requirements.

James Fletcher stated that other projects are required to meet the SPDES requirements. James Fletcher asked if other agencies could request access to HSIP funds. Rob Slaver discussed criteria for safety funds. Richard Perrin noted that a project sponsor can request funds for an existing project if there is an identified safety issue.

Terry Rice asked if this project has gone out to bid. Rob Slaver responded that it has gone to bid but has not been awarded. Terry Rice stated that sponsors dont typically come back for a TIP amendment at this stage in the project delivery process. Rob responded that NYSDOT Main Office is concerned about adhering to the MPO process as FHWA is interpreting fiscal constraint more stringently. Rob added that this requirement may ease as NYSDOT and FHWA work through current funding issues.

Terry Rice noted that sponsors were considering the availability of safety funds for sign upgrades based on previous discussions of their eligibility and availability for this purpose. Rob responded that safety funds are limited to improvements at PIL, HAL, and SDL locations. Rob noted that safety funds cannot be used for signs, including those necessary to meet revised MUTCD requirements.

Kris Hughes asked if we need to revise the TIP development and management process. Dan Hallowell noted that NYSDOT Main Office has typically held project sponsors harmless for cost increases on projects in this phase of the project delivery process but is responding to the more stringent FHWA interpretation of fiscal constraint.

Kris Hughes suggested taking action on the NYSDOT TIP amendments under a single motion. Terry Rice requested that action on Proposed Council Resolutions 08-35 and 08-36 be separated.

Paul Holahan moved to recommend approval of Proposed Council Resolutions 08-27 through 08-34 and 08-37 through 08-39; David Cook seconded the motion. The motion passed unopposed.

Chuck Thomas moved to recommend approval of Proposed Council Resolutions 08-35 and 08-36; Paul Holahan seconded the motion. The motion passed with three abstentions.

21. Recommendation to GTC Board concerning amending the 2007-2012 TIP by modifying the total cost of the Renaissance Square project / Proposed Council Resolution 08-40.

David Cook discussed Proposed Council Resolution 08-40. He noted that there is no increase to the federal amount of funds programmed to the project. RGRTA has evaluated the projects cash flow requirements and is willing to transfer funds to the next fiscal year to provide flexibility to sponsors whose projects could progress this fiscal year.

Richard Perrin noted this provides flexibility in the first year of the TIP by decreasing the overall amount programmed and assists NYSDOT by relieving a portion of the overprogramming of STP-Flex funds. In addition, he suggested an editorial change to revise the completion date to September 2011 to align with the change in funds by fiscal year this change would not require a new conformity determination.

Terrence Rice moved to recommend approval of Proposed Council Resolution 08-40; David Cook seconded the motion. The motion passed unopposed.

e. Recommendation to the GTC Board concerning endorsing the Regional Project Priorities List for the NYSDOT Safe Routes to School Program / Proposed Council Resolution 08-41.

Richard Perrin noted a corrected table was mailed to the Committee on May 5, 2008 as the table included in the original meeting package mailing was a list of the order in which the applications were received rather than the prioritized list.

Steve Beauvais, NYSDOT, discussed the Safe Routes to School Program.

Scott Leathersich noted that Monroe County was disappointed with the evaluation criteria, which appear to favor certain types of project (sidewalks) over other types of projects and programs that may have significant benefits consistent with the intent of the program. He expressed hope that future rounds, if any, could consider these other efforts more fully.

Steve Beauvais noted that NYSDOT Region 4 relayed this feedback to the statewide coordinator after the TDC meeting. He encouraged anyone with additional comments to make them to the statewide coordinator.

Chuck Thomas moved to recommend approval of Proposed Council Resolution 08-41; Dan Hallowell seconded the motion. The motion passed unopposed.

f. Approval of UPWP Project Scopes of Work

1. Task 4186 2010 Census TAZ Analysis and Revisions

David Zorn discussed the proposed Scope of Work for Task 4186.

2. Task 5331 Historic Transportation Gateway Inventory and Assessment

David Zorn discussed the proposed Scope of Work for Task 5331.

Scott Leathersich asked if there is any expectation of how many new TAZs will be created by Task 4186. Tom Kicior, G/FLRPC, noted that they will start with what we have and analyze demographics versus various criteria to see if there will be any splits.

Richard Perrin noted that Richard Quodomine from NYSDOT Main Office has asked to be kept apprised of Task 4186 and that Task 5331 will be a critical component of the LRTP update

James Fletcher moved to approve the Scopes of Work for Task 4186 and Task 5331; David Zorn seconded the motion. The motion passed unopposed.

3. Task 7573 NYS Routes 5&20 / 414 Corridor Study

Bill Bordeau from Seneca County discussed the proposed Scope of Work for Task 7573, informing the Committee of the large amount of development that is projected along the corridor.

James Fletcher moved to approve the Scope of Work for Task 7573; Chuck Thomas seconded the motion. The motion passed unopposed.

4. Task 8423 RTS Signal Prioritization Study

David Cook discussed the proposed Scope of Work for Task 8423. He explained how signal priority systems operate.

Terry Rice asked if Jim Pond reviewed the draft scope of work. David Cook responded that he had and that the proposed scope of work reflects Jims comments.

John Thomas stated that he was encouraged by the mention of Bus Rapid Transit and that the City of Rochester is interested in supporting and participating in the study.

Richard Perrin noted that Richard Quodomine from NYSDOT Main Office has asked to be kept apprised of Task 8423.

5. Task 8424 Information Technology Assessment Study

David Cook discussed the proposed Scope of Work for Task 8424.

Chuck Thomas moved to approve the Scopes of Work for Task 8423 and 8424; Terrence Rice seconded the motion. The motion passed unopposed.

6. New Business

Rob Slaver discussed a FHWA request to advance ITS projects under separate PINs to be able to better track their implementation. Rob requested that the project notes for the ITS Operations project (098-05-R43) reflect these PINs. Richard Perrin noted that this does not require formal action. There were no objections to noting the separate PINs on the TIP Project Detail Sheet.

Richard Perrin discussed the TIP Project Delivery Review. He highlighted basic findings on the number and type of projects and associated amendments and obligation activity to be reviewed. He noted that the next TIP Update may need to be essentially an austerity update to get the program back on track. Once existing projects are funded, there may be no additional federal funds available for new projects.

Richard Perrin informed the committee of the NYSMPOs Conference June 12-13 in Niagara Falls. The program is available at www.nysmpos.org or by contacting him.

Richard Perrin informed the Committee that Robert Torzynski earned Professional Transportation Planner certification. The certification is awarded by the Institute of Transportation Engineers Transportation Professional Certification Board.

John Thomas noted that the Inner Loop Study had a kickoff meeting and the project is underway. Modeling assumptions will need to be revisited.

7. Public Forum

No one from the public spoke during the Public Forum.

8. Next Meeting

July 10, 2008 at the Monroe County Fleet Center.

9. Adjournment

The meeting adjourned at 12:15 p.m.